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I'm looking for a utility that helps me (and my colleagues) to archive documents in a systematic manner (Like Zeitgeist but permanent).

  1. The utility have to clean-out old document from desktops and store them on a server (as automatic as possible and consistent) maybe from just a few locations (Document directory)
  2. Documents shall be stored on cheap large media for many years to come - hard disk and file system maybe? Easy to maintain and manage for a small organization.
  3. Documents have to be easy to find and restore

One systematic manner could be a directory-structure by year, month, user or user, year, month. Its a plus if documents could be linked to a project, if documents could be search-able and if document could also be mail, IM-discussions not only OpenOffice traditional documents.

Any ideas?

8128
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Anders Wallenquist
  • 1,602

3 Answers3

3

you can dedicate an old PC (with big new HDD/s) as a backup server and install BackupPC

  • No client-side software is needed - just export via NFS backup dirs on the clients (for example /home/ or /home/username/Desktop etc.) or share folders on Windows stations
  • A powerful web user interface allows administration, view log files, configuration
  • file extensions can be defined for including / excluding files
  • uses rsync for fast backup

separately you can implement web search on the linux server using Xapian or Omega

jet
  • 7,452
1

You can use a cloud computing services like Dropbox or UbuntuOne

I advise you tu use Dropbox, you can choose between free(2gb+8by invites other people) or paid plan (50 or 100gb).

You can share folders with other dropbox user or in read only way with anyone.

And restore deleted files

Matteo Pagliazzi
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0

While it's not based on Ubuntu, the museum I work for has evaluated Archivista . It's a software suite for storing, cataloging and indexing (and, if necessary, scanning and OCRing) documents that is available as a (somewhat non-standard) live CD called "Archivista BOX" (it's open source), but the company mainly sells appliances running the software. The catalog provides a web frontend.

They claim that the formats used are entirely open, documented and strive for longevity. I must add that I personally have not evaluated that in great detail, though.

jstarek
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